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Evaluator
2.0
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Operations
and Procedures Manual
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| Purpose |
| Purpose of this
document is to provide user manual of Evaluator 1.0 or 2.0 software, to ease in
executing and handling of this software, using forms effectively. This document
demonstrate each and every form/screen with usage details. |
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| Confidentiality |
| This
proprietary information of Veltronics India Pvt. Ltd. No part of this document
contains document may be reproduced, stored, copied, or transmitted in any form
or by means electronic, mechanical, photocopying or otherwise, without the
express consent of Veltronics India Pvt. Ltd.
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| Introduction
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| This document
is a user guide for using the OMR (optical mark reader) system (Evaluator 2.0)
for marking examinations or processing a user survey. |
| Veltronics
Evaluator 2.0
a Windows based Answer Sheet processing software package suitable
for data collection and applications like Processing of answer sheets. The
software recognizes optical marks (bubbles and checkboxes). Veltronics Evaluator 2.0 is the new GUI Based OMR software solution for
processing answer sheets.
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| Evaluator
2.0 Overview
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| The
Form Processing Environment
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| (A new way to
think about form processing) |
| Form processing
is commonly referred to as the application of extracting data from paper forms.
The process starts with scanning of paper forms and continues by subjecting the
scanned images to IMR in order to convert the data contained in them into
usable information A schematic diagram of a typical form processing system is
shown below. |
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| The
major steps in this process are |
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Scanning
– One or more (depending on volume and throughput
requirements) document scanner(s) are the source of the images to be processed.
They are connected to the system and controlled by software running in what is
commonly referred to as Scanning Station.
Image
processing – In some cases, pre-processing
of images is needed (before they are sent to the be recognized) in order to
enhance image quality, correct quality problems with the images or to better
prepare them for recognition. If forms batches are processed that contain
different types of forms, they must be either separated to groups of similar
types, or processed automatically within the system by identifying the forms
and classifying them into groups as part of the processing.
Recognition
– Data may reside in forms in various formats. It may be
printed, written, contained in barcodes or encoded as marks. The recognition
process extracts the desired data from the forms. Most often, the data are
located in regions of the forms whose general location is known in advance in
areas referred to as regions. The form may be considered as a collection of
regions. Each region may be processed in a different manner depending on the
types of data expected to be found in the region.
Data
correction and verification – At the
conclusion of the automated data recognition process data should be verified
and corrected. Inevitably, there are instances that data cannot be recognized,
and in some instances, data may be falsely recognized. To reduce and avoid data
that was incompletely and/or falsely recognized, data may be presented to
operators for inspection, verification and correction. In most cases, only data
that is known to be improperly processed or is suspicious is presented for such
verification.
Data
export – After all data is verified and
accepted, it is exported in a desired format and placed in databases or other
applications for further processing in a manner that is dependant on the nature
of the overall application. Aside from the system components that are needed in
order to perform the processing described above, additional functionality and
components are needed in order to transform the above into a complete, working
system:
User
Management and Control – The processing
involved may require one or more users of the system in order to achieve the
desired results. Users must be assigned usage privileges so the may be able to
perform the tasks assigned to them. Conversely, users should not be able to log
on to system areas to which they have no valid reason to access.
Data
security – Data extracted from forms
should be isolated and protected from system failures and incorrect routing.
Safeguards should be built into the system in order to prevent data security
breaches.
System
Performance Tracking and Reporting – System
administrators should be able to monitor system loads and throughput, and
manage the various aspects of system operation. Performance reports should be
available that provide system managers with performance information, statistics
and summaries covering the various system modules and tasks.
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| Contents
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1.
Login
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2.
Setting Up Answer sheets
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2.1.1
Marks for tests – Correct Answer
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2.1.2
Marks for tests - Sections
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2.1.3
Marks for tests – Bonus Marks
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2.2
Design Sheets
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3.
Process Data
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3.1
Answer Sheets
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4.
Reports
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4.1
Results
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4.2
Scanned Answer Sheets
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5.
Maintenance
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5.1
Header of Report
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5.2
Footer of Report
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5.3
Change Password
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6.
Setup
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6.1
Class
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6.2
Batch
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6.3
Center
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6.4
Student
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6.5
Create User
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6.6
Set Path for Tests
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7.
Exit
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| 1.
Login |
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When
you start the Evaluator 2.0 the following login screen appears
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| User> Click
on Check box ‘User’ for User Group Login.
The group is automatically selected to |
| Login >
Enter User name, Password and
select group and then click ok to proceed
(The default user name and password is ‘a’ under Group ‘Administrator’). |
| Change
>
Click on change button to open
Change Password
rd window. |
| Quit
>
Click Quit button to Close the form |
| 2.
Setting Up Answer sheet |
| Open the Answer Sheet screen by
selecting Answer sheet > Open Answer Sheet from the drop down menus
and you will be presented with the screen. |
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| Process of Generating Answer sheets:- |
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·
View the complete list of Answer sheets. Click on each answer sheet to view it. |
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·
Select the answer sheet, which are usable. (You can right click on answer sheet
which you want to see in crystal report or Delete the unwanted answer sheets) |
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·
Modify the answer sheet as per your requirement. (You can modify only selected
portion) |
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·
Save the Modified Answer sheet. |
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Print required quantity of the Answer sheet. (You can also give order to
Veltronics India Pvt. Ltd. For customized and tested printing of bulk answer
sheets) |
Other Options: -
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| Toolbox options: |
 |
| 1.
2. 3.
4. 5.
6.
7. 8.
9. 10.
11. 12.
13. 14.
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Rotate: to rotate the picture
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Magnifier: to see magnified image of selected portion
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Negate: to revert the black and white color
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Zoom in: to zoom in image
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Zoom out: to zoom in image
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Navigate: to navigate through the image through open a
small window
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Drawing Toolbar: to open Drawing tool bar
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Change Picture: to change the scanned image
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Change to Original: to open the original scanned image
(revert the changes)
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Save: to save the changes image
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Print: to print the image
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Previous: go to the previous image
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Next: go to the next image
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Close: to close the form
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| 2.1
Marks for tests |
| 2.1.1
Correct Answer |
| Open the Correct Answer screen by
selecting Answer sheet > Exam Data > Correct Answer from the drop
down menus and you will be presented with the screen. |
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Process of Marking the Correct Answers:
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·
Enter the Test Subject Name. |
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Select Date of Test |
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Select Answer Sheet Type |
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Enter the Test Code (Test code should be Unique) |
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Select the path for Storing the filled answer sheets |
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List of the Questions are given in the grid |
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You can mark correct answers in two ways: |
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1.
By fill it manually on clicking options |
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2.
Get Correct answers from scanned answer sheets by clicking the Get Correct Answer
From sheet Button |
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·
Save the Record. |
| Other Options:- |
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Get Correct Answer From Sheet
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Marks: Click Marks button to Sections
form to enter marks |
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Delete: Click Delete button to delete the
selected record |
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Find: Click Find button to find required
record
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Print: Click Print button to Print Report
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Close: Click Close button to Close the form |
| 2.1.2
Sections |
| Open the
Sections screen by selecting Answer sheet > Exam Data > Sections from
the drop down menus and you will be presented with the screen. |
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| Process of
giving marks to Correct Answers, no answer and Wrong answer:- |
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·
Select Test Name. |
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You can divide your paper in to different sections |
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Fill sections, Questions From and to, percentage cut off etc. |
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Fill Corresponding Marks for correct answer, no answer and wrong answer |
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Save the Record. |
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Other Options:- |
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Delete: Click Delete button to
delete the selected record
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Find: Click Find button to find
required record |
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Print: Click Print button to
Print Report
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Close: Click Close button to
Close the form |
| 2.1.3
Bonus Marks |
| Open the Bonus
Marks screen by selecting Answer sheet > Exam Data > Bonus Marks from
the drop down menus and you will be presented with the screen. |
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| Bonus Marks
are given for all students for questions of a test paper, when question is
invalid. |
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Process of giving marks to Correct
Answers, no answer and Wrong answer:- |
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·
Select Test Name. |
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Select all questions for bonus marking |
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Save the Record. |
| 2.2
Design Sheet |
| Open the
Answer Sheet Setting screen by selecting Answer sheet > Image Settings >
Answer Sheet Setting from the drop down menus and you will be presented
with the screen |
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| You
can modify scanned answer sheets after analysis.
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| Process of
analysis and modification of scanned answer sheets:- |
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·
Select sheet name. |
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Select path of sheet. |
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The sheet will appear. The green outline indicates the selected area, red
outline indicate unselected area. |
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Select the cell, which you want to update. |
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Update the cell coordinates (horizontal, vertical, height, width, intensity) |
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Click the Change button |
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Save the record |
Other Options:-
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Refresh: to refresh all the attributes of image to
zero |
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Change: click change after setting all the attributes
of image, to see corresponding changes in the image. Click one more time to
undo the changes |
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Close: Click Close button to close the form |
| 3.
Process Data |
| 3.1
Answer Sheet |
| Open the Answer Sheet screen by
selecting Process Data > Answer Sheet from the drop down menus and
you will be presented with the screen. |
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| After
verification all the answer sheets are processed and the complete data
abstraction is done.
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Process of getting all information from
scanned answer sheets in to the database:
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·
Select Test Name. |
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Select path of sheets. |
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Click on the scan button. |
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·
It takes time to process all the answer sheet and stores corresponding data in
database |
| 4.
Reports |
| 4.1
Results |
| Open the Results screen by selecting Reports
> Results from the drop down menus and you will be presented with
the screen |
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| 5.
Maintenance |
| 5.1
Header of Reports |
| Open the Header of Report screen by
selecting Maintenance > Header of Report from the drop down menus and
you will be presented with the screen. |
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| Process of Report Header settings:- |
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Type the text of report header in the text box |
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Format the text using the tool box |
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Save the record |
Other Options:-
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Italic
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Bold
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Color
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Paste
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Cut
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Font
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Regular
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Underline
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Left alignment
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Center alignment
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Right alignment
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| 5.2
Footer of Reports |
| Open the Footer of Report screen by
selecting Maintenance > Footer of Report from the drop down menus and
you will be presented with the screen. |
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| Process of Report Footer settings:- |
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Type the text of report footer in the text box |
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Format the text using the tool box |
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Save the record |
| 5.3
Change Password |
| Open the Change Password screen by
selecting Maintenance > Change Password from the drop down menus and
you will be presented with the screen. |
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| Process of Change Password:- |
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·
Enter username |
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Enter old password |
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Retype new password |
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Save the record |
| 6.
Setup
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| 6.1
Class |
| Open the Class screen by selecting Setup
> Class from the drop down menus and you will be presented with the
screen. |
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| Process of adding class in class
master:- |
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Click on Add Button
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Fill class name, fees and code in the new row |
| ·
Save the record |
| 6.2
Batch |
| Open the Batch screen by selecting Setup
> Batch from the drop down menus and you will be presented with the
screen. |
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Process of adding batch in Batch
master:-
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Click on Add Button
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Fill Batch name in the new row |
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Save the record |
| 6.3
Center |
| Open the Center screen by selecting Setup
> Center from the drop down menus and you will be presented with the
screen. |
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| Process of adding center in center
master:- |
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Click on Add Button
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Fill Center name in the new row |
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Save the record |
| 6.4
Student |
| Open the Student screen by selecting Setup
> Student from the drop down menus and you will be presented with
the screen. |
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| Process of adding student in Student
master:- |
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·
Click on Add Button
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Fill Roll No., First name, Last Name, Father’s Name, Batch, and class of student in
the new row
·
Save the record
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| 6.5
Create User |
| Open the Create User screen by
selecting Setup > Create User from the drop down menus and you will
be presented with the screen. |
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Process of adding User in User master:-
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| 6.6
Set Path for Tests |
| Open the Set Path for Tests screen
by selecting Setup > Set Path for Tests from the drop down menus and
you will be presented with the screen. |
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| Process of adding User in User
master:- |
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·
Click on Add Button
·
Enter Caption, Path in the new row
·
Save the record
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| 7.
Exit |
Click on the Exit menu or click on
control box close option to exit.
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